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Administrative Assistant - MUST HAVE Q or TS Clearance
Washington, DC
Job Description
Harkcon, Inc. is seeking to add an experienced Administrative Assistant to our National Security and Intelligence team, supporting a key customer within the Department of Energy (DOE) / National Nuclear Security Administration (NNSA). The Administrative Assistant will provide high-level administrative and managerial support to upper management within DOE/NNSA. This position is full-time.
RESPONSIBILITIES
Harkcon, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, gender identity or any other characteristic protected by applicable federal, state or local laws.
RESPONSIBILITIES
- Provide a professional customer-oriented approach when dealing with the public and senior-level officials within DOE/NNSA, programs, functional offices, and field offices, national laboratories, and plants to provide support, advice, and service for actions, while exercising tact, diplomacy, and confidentiality.
- Assist and/or manage the synchronization and coordination for scheduling calendar events for the Associate Administrator and two Deputy Associate Administrators, and apprise the Chief of Staff of relevant organizational issues (i.e., last minute schedule changes or meetings cancelled or moved).
- Assist in preparing correspondence for Associate Administrator’s signature concurrence, review for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines.
- Establish and maintain office files, track for synchronization, coordination, and timely execution of NA-MB actions via the Electronic Document Online Correspondence and Concurrence System (eDOCS) for assignment to NA-MB internal organizations.
- Provide interface with other NNSA support services (i.e., synchronization, coordination, and timely execution of scheduling meeting space and call in numbers).
- Responsible for handling quarterly NNSA Graduate Fellowship Program (NGFP) meetings which includes reserving conference spaces, coordinating building access with security, and escorting special visitors to proper locations
- A Bachelor's degree + 5 years of experience or high school diploma + 9 years of experience
- Active DOE “Q” or DoD Top Secret clearance.
- Strong organizational, time management, and attention to detail skills.
- Excellent verbal and written communication skills.
- Must have 2+ years of demonstrated foreign travel experience.
- Strong Microsoft Office Suite experience to include Word, Excel, PowerPoint, and SharePoint
- 3-6 years of demonstrated foreign travel experience.
- 5-8 years of experience working in a front-office or office management position.
Harkcon, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, gender identity or any other characteristic protected by applicable federal, state or local laws.
Job Summary
Start Date
May 2024
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
3+ years
Security Clearance Note
This position requires an active Q Clearance. Top Secret security clearance is also acceptable
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