Title:
Intellectual Property Manager

Department:
Office of Research & Development

Reports To:
Executive Director, Sponsored Research

Position Type:
Staff

Position Summary:
The Intellectual Property Manager has primary responsibility for coordinating the daily activities related to managing NJIT's patent acquisition process, including managing the invention disclosure procedure, maintaining the intellectual property budgets, reviewing dissertation embargo requests, and facilitating committee meetings. The position will work closely with the Associate Vice Provosts and Senior Vice Provost for Research, the Director of Intellectual Property, and New Jersey Innovation Institute's commercialization office.

Essential Functions:
-Review of new invention disclosures for compliance and completeness, advising of any missing information or acknowledging receipt of complete disclosures from faculty.
- Prepare initial IP meeting agenda with typical items for review with input from leadership.
- Maintain and update Inteum database with information regarding disclosure and patent application filing.
- Monitor status of disclosures and patent applications entered into Inteum and diary all statutory deadlines; enter patent license option, inter-institutional and license agreements (or any other agreement related to a filed patent application) into Inteum database; ensure timely entry of data, update and maintain accurate record of technologies in Inteum, including all actions that affect active/inactive/patent status of an invention.
- create and manage patent records.
- Assist with preparing annual BOT intangible asset review presentation; prepare annual input on NJIT activities for AUTM annual report based on Inteum database and university statistics.
- Update and input mandatory patent filing information for patents arising under US government grants into government IP reporting system iEdison database, and/or monitor consultant function; prepare and maintain IP website.
- Manage intellectual property budget; review and report patent prosecution budget for presentation to IP Budget Committee, including expected patent license royalties; and maintain accurate records and accounting of royalty payments received and timely distribution of net amounts to inventors.
- Monitor/administer IP-related finances including outside patent counsel legal bill reimbursements and invoicing third parties for the same in a timely manner
-Develop and oversee IP shared drive spaces.
- Handle student sequester forms and communicate with library and students concerning the status of the same with respect to publication of student thesis.
- Other duties/functions as assigned by the Associate Vice Provost for Sponsored Research Administration or the Senior Vice Provost for Research.

Prerequisite Qualifications:
- A minimum of one (1) year of relevant experience in IP administration, higher education, and/or research administration.
- Bachelor's degree in a related field or equivalent work experience.
- At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Preferred Qualifications:
- 3-4 years of relevant experience in IP administration, higher education, and/or research administration.
- Excellent analytical skills including qualitative and quantitative skills, experience using advanced Excel functions a plus.
- Ability to interact professionally with all levels of university personnel.
- Excellent verbal and written communication skills.

Bargaining Unit:
PSA

Range/Band:
26

FLSA:
Exempt
Full-Time