The Secretary to Chairpersonwill directlysupport the Chair and the Department Administrator (DA), and collaborate with the department team on special projects and deliverables for the executive leadership team. This position must be able to triage and re-prioritize projects and unexpected events independently and promptly to ensure the Chair and DA's administrative needs are met efficiently, professionally and with the highest level ofquality. The crucialelements required of this position are confidentiality, tact and discretionto handle sensitive matters. Positionmay be responsible for attending executive meetings including preparation of materials, takingminutes, and tracking Chair and DA's expectations and deliverables. Position willsupport ChairandDA andcollaborate across Neurosurgery department to ensure projects and meetings and properly executed and efficiently met.The Chair's schedule is highly complex and requires accuracy and efficiency on the part of this position to maximize opportunities for meetings and minimize disruptions. This position will be responsible for the Chair's calendar management, phonetriage, distributionof materials and communications, special projects and administrative needs for the executive leadership team.This position will directly support the Chair'sclinical practiceacross allneurosurgery locations,including schedulingpatients, coordination of surgical scheduling, authorizations and patient follow up as needed.

Responsibilities include but are not limited to:

Provide administrative support to the Chair and DA, including but not limited to phone triage, managing communication with departmental or hospital leadership team and complex scheduling of meetings calendar management
Arrange complex, high prioritymeetings with confidentiality, tact, and discretion and the request of the Chair and DA.
Collaborate andassist tocompletespecial projectsand tasks for the Department of Neurosurgery.
Responsible for preparing, organizing, tracking and distributing documents and materials for The Chair and DA.
Creates and maintains comprehensive project documents. In partnership with the Neurosurgery colleagues, ensures that all projects are delivered on time, within scope and within budget
Schedule, coordinate and verify all travel and accommodation needs for meetings, conferences and other related travel.Maintain travelschedules to resolve scheduling difficulties.

Qualifications/ Requirements:
Bachelor's degree required.
3 years of related experiencein assisting senior leaders or relevant experience
Proficient in Microsoft Office Suite including Power Point, Excel, Outlook, Word and Visio
Superior communication and presentation skills-polished presence

Department: Neurosurgery Bargaining Unit:Non UnionCampus:MOSES Employment Status:Regular Full-TimeAddress:3316 Rochambeau Ave, Bronx
Shift:DayScheduled Hours:8:30 AM-5 PMReq ID:214761Salary Range/Pay Rate:$29.22

For positions that have only a rate listed, the displayedrate is the hiringrate but could be subject to change based on shift differential, experience, education or other relevant factors.

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